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Tuesday, 13 February 2018

Travel Management System

Travel Management System


ABSTRACT:
The Travel Management System (TMS)is an integrated travel information system  designed to provide patients, staff and visitors to hospitals and medical centers with the information they need to make the best use of all transport options available to them. The system can be accessed in a number of ways either via the internet, from the home page of the hospital’s own website, by mobile phone and at kiosks located at bus/rail Stations, public libraries and hospital reception areas.
The Travel Management System team is currently developing and implementing an enterprise-wide travel system to replace the TAPS system. This system will be used for all Indiana University faculty, staff, and students to submit travel authorization documents and initiate reimbursement requests. The new system will allow for the automation of travel approvals and processing of reimbursement requests.
Currently, Travel Office staff manually enter travel authorization and reimbursement data. The system is slow and inefficient and leads to data entry errors and delays in processing travel reimbursements for IU faculty, staff, and students. The new system will speed up processing time and provide more accurate data.
EXISTING SYSTEM:
The Travel Management System will be rolled out in stages. Currently, work is being completed on the back office portion of the applications, which facilitates processing of requests and reimbursements and provides key integration points with travel vendors such as Expedia and Enterprise. The next phase of the Travel Management System project is to distribute the travel request and reimbursement forms.
PROPOSED SYSTEM:
The Travel Management System team is currently developing and implementing an enterprise-wide travel system. This system will be used for all Indiana University faculty, staff, and students to submit travel authorization documents and initiate reimbursement requests. The new system will allow for the automation of travel approvals and processing of reimbursement requests. Currently, Travel Office staff manually enters travel authorization and reimbursement data. The system is slow and inefficient and leads to data entry errors and delays in processing travel reimbursements for faculty, staff, and students. The new system will speed up processing time and provide more accurate data.
MODULES
Admin
Public Transport Services information
Users
MODULE DESCRIPTION
 Admin:
Administrator is the main responsible person to control the whole system.
Public Transport Services information:
In this module we have all the information regarding the services which we are offering.
Users:
Users can get the information about the travel facilities and the vacancy of seats etc.
Users can access the service by choosing to either log-on to the internet, use their mobile phone or one of the kiosks located in key public places. Once they have entered the TMS, they can use the simply laid out screens to input information about their requirements. For example, which methods of public transport will get them to the hospital for a particular time or whether there are spaces still available in the hospital car parks?
The system displays the results in a simple, easy to use form. The results will include times, route numbers, live information about the status of services (i.e. if they are running to time) and any other data which is relevant to the enquiry. (See figure 3) Additionally, when GP’s book hospital outpatient appointments, they or their secretaries will be able to check whether there is any available public transport or book patient transport e.g. an ambulance car (for those who qualify) to ensure that the patient can get to the
hospital in time. The system can also help those who wish to visit a friend or relative in
hospital by allowing them to check for available transport to get them to the hospital for visiting hours. Staff will also benefit enormously from the system. The TMS will allow
hospital travel plan co-coordinators, to manage staff travel by providing public transport information, cycling and walking route maps, any information on concessionary fares negotiated between bus companies and the hospital, car sharing for staff etc.
The TMS will also provide real time information on the number of available car parking spaces at the hospital, so that users can decide before they set off whether or not to
take the car or use another method of transport. This will cut down on lost time trying to find parking spaces and thereby ease congestion. so what happens if I am unable to access
the system? We know that for some people gaining access to the TMS may be
difficult. They may not have access to the internet or mobile phones, or may simply be uncomfortable with, or unable to use the technology. However, we believe that with wide
availability and promotion of the TMS, friends, relatives, health providers and others will be able to access information on their behalf.
Requirements:           
Hardware requirements:
Content
Description
HDD
20 GB Min
40 GB Recommended
RAM
1 GB Min
2 GB Recommended
Software requirements:
Content
Description
OS
Windows XP with SP2 or Windows Vista
Database
MS-SQL server 2005
Technologies
ASP.NET with C#.NET
IDE
Ms-Visual Studio .Net 2008
Browser
IE

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