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Wednesday, 14 February 2018

Live Meeting

Live Meeting

Abstract of the project:
This project is mainly developed for the communication of Employees of organization located at different locations. The project entitled “Live Meeting” set of platform for the project leaders and administrator to send messages to keep constant interaction with the programmers.
In the proposed system is the administrator can sit at his system and communicate with the project leaders, programmers and can also maintain the login time, logout time. He can chat about the project going on with both the programmers and project leaders. This project also maintains offline messages. The administrator sees the IP address of the system of project leader/programmer he is interested and chat with the people .The project leader gives the instant report about the project to the administrator.
Through this Communication System, Whenever user logs-in into the system then login time is recorded in the administrator’s system automatically. The administrator can scan the present online system IP Address and send the messages to single programmer ,set of programmers, project leader or Set of project leaders or all the employees where he/ she is present.
This project makes the most of the tedious and mundane deskwork to minimize. This facilitates the user to concentrate more on the project and less on the managing of these tasks.
The software is fully integrated with CRM (Customer Relationship Management) as well as CMS (Content Management System) solution and developed in a manner that is easily manageable, time saving and relieving one from manual works.  
The proposed system maintains…
·         Frequent interaction between the administrator and the project leaders/programmers.
·         Automatically recording the login time/logout time of the user.
·         Maintaining on line and offline Messages and Message View
·         Employee Hierarchical
·         The existing system is manual system. Needs to be converted into automated system.
·         Risk of mismanagement of data.
·         Less Security.
·         No proper coordination between different Applications and Users.
·         Fewer Users - Friendly.
·         Accuracy not guaranteed.
·         Not in reach of distant users.
The development of the new system contains the following activities, which try to automate the entire process keeping in view of the database integration approach.
1.      User friendliness is provided in the application with various controls.
2.      The system makes the overall project management much easier and flexible.
3.      There is no risk of data mismanagement at any level while the project development is under process.
4.      It provides high level of security with different level of authentication.
5.      Users from any part of the world can make use of the system.
6.      New system will process accurate results.
7.      New system will be much better in performance as compared to existing one.


To debug the existing system, remove procedures those cause data redundancy, make navigational sequence proper. To provide information about audits on different level and also to reflect the current work status depending on organization/auditor or date. Required to build strong password mechanism.
We all know the importance of computerization. The world is moving ahead at lightening speed and every one is running short of time. One always wants to get the information and perform a task he/she/they desire(s) within a short period of time and too with amount of efficiency and accuracy. The application areas for the computerization have been selected on the basis of following factors:
·         Minimizing the manual records kept at different locations.
·         There will be more data integrity.
·         Facilitating desired information display, very quickly, by retrieving information from users.
·         Facilitating various statistical information which helps in decision-making?
·         To reduce manual efforts in activities that involved repetitive work.
·         Updating and deletion of such a huge amount of data will become easier.
The system after careful analysis has been identified to be presented with the following modules:
The modules involved are:                             
Online Chat Module:
Registered members are allowed to chat with other registered members. Member needs to be authenticated before entering to chat window. Chatting feature is available in 2 ways :
a.       (Single Mode) where 1 member can chat with another member.
b.      (Group Mode) where n members can chat with each other.
Member registration Module:
Member can register and sign in here. For registration, member has to provide personal details, address details, employment details, account details and they have to agree with policies.
Member can sign in by providing their account details (Username and password).
Sending and Receiving mails:
By making use of this module, Members can send/receive/view mails. Many features have been provided to members so that they can 1) manage (view/ edit/ delete) their mails, 2) forward mails, 3) send attachments, 4) send group mail, manage mails in folders etc.
Integrated Security Module:
This module is made is provide security features to the application
Admin Module:
Admin is a super user and hence responsible for a) Site Maintenance, b) Members Management, c) Mails management and d) Generate various reports.
PIV 2.8 GHz Processor and Above
RAM 512MB and Above
HDD 20 GB Hard Disk Space and Above
INDOWS OS (XP / 2000 / 200 Server / 2003 Server)
Visual Studio .Net 2005 Enterprise Edition
Internet Information Server 5.0 (IIS)
Visual Studio .Net Framework (Minimal for Deployment)                          
SQL Server 2000 Enterprise Edition

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