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Friday, 2 February 2018

Employee Performance And Recognization Portal


Employee Performance And 

Recognization Portal


ABOUT THE PROJECT
In the project the main aim  is to assess what kind of a system would be suitable for a problem and how to build it.  The requirements of this system can be defined by going through the existing system and its problems.  They discussing (speak) about the new system to be built and their expectations from it.  The steps involved would be
Problem Recognition:
The main problem in this stage is, the employees has to fill their rating details in an excel sheet and send it to their supervisor then the supervisor has to merge all the employee rating details and arrange them in to a single sheet.  It allows all the employees in different sections of the company to post rating details individually which will be forwarded to their appraiser. It allows the appraiser to re-rate the employee individual task ratings which takes into consideration and calculates average rating of the all employees based on no of tasks they have done, their ratings and weightage.
Evaluation and Synthesis:
The system has to be designed only after complete evaluation of the existing one, upon which we can see that a lot depends on the medium of communication.  In the proposed system the information about FAQ’s, processing of the request and the time taken to answer the query are very effective and convenient.  So this has to be used such that there is no waste of time.
Specification:
The specifications from the user, here admin branch division had to be taken.  This division provided the required format for the Employee Performance and Recognition Portal.  The appearance of forms, and their field names, the different screens he desired, the stages of this database etc., were all given.  The system has been built following all the specifications.
Problem Statement
Problem statement is one of the basic and important phases of project development. When the basic problem is determined, it is documented and the symptomatic problem is analyzed, then the current list of basic problem is completed. A system is simply a set of components that interact to accomplish some purpose.
In “DCKMS” maintaining the details of different types of tasks, their status, details of tasks, their self rating, login details of the different types of users (Appraisee, Appraiser, Reviewer, and Admin), personal details of the employees. Final evaluation details, employee average rating and consolidated rank details are to be kept in a database and also can be retrieved easily when the authorized user wants to get or update the data.
Actually the process going on here is when the user (employee) submits his task details then he needs to store inside an excel sheet and send it to his appraiser manually and if appraiser wants to send evaluated rating details to the employee then he needs do the same thing. Evaluating each and employee task details, calculating average rating of all the employees yearly for two times and finally generating consolidated tanks based on some criteria at different levels leads to human errors in the current system. 
Project Scope:
This intranet application has been developed to be implemented in place of existing manual system. This application provides effective appraisal system for the employees by evaluating their performances and retains the present functionality available in the current system. The specific purpose of this system is to store and process information about different tasks, weightage, self ratings and final rating at different stages and generates the reports as and when required. for maintenance of this system.
Existing System
employees has to fill their rating details in an excel sheet and send it to their supervisor then the supervisor has to merge all the employee rating details and arrange them in to a single sheet. Calculating the average rating of the employees by considering the no of tasks they have done and their weightage into consideration Here the existing system is nothing but a manual system  in which the and finally generating a rank is a tedious process in this system.
Drawbacks  of Existing System
Ø   Difficulty in maintaining employee individual rating information in an excel sheet.
Ø  More manual hours need to calculate average based on different constraints and generating
Ø  Difficulty in maintaining role based security.
Ø  Difficulty in co-relating different ratings.
Ø  Doesn’t provide effective communication between different levels of employees.
Ø  Doesn’t provide security.
Ø  Difficulty in generating the reports
Ø  Difficulty in generating different reports
One way to overcome all these difficulties is so store all the information in the computer.  The computerization helps the users a lot.
Proposed System:
The Employee Performance and Recognition Portal   is to replace the existing manual system with a software solution. It allows all the employees in different sections of the company to post rating details individually which will be forwarded to their appraiser. It allows the appraiser to re-rate the employee individual task ratings which takes into consideration and calculates average rating of the all employees based on no of tasks they have done, their ratings and weightage. Based on these average ratings this system will generate consolidated ranks for the employee automatically with any errors.
ADVANTAGES OF PROPOSED SYSTEM
Ø  Faster processing when compared to existing one
Ø  Centralized database helps in avoiding conflicts
Ø  Easy to use GUI that does not requires specific training
Ø  Provides facility for the employees (appraise) to post their rating details which will be forwarded to their  appraiser effectively
Ø  Allows the appraiser to re-rate the employee ratings
Ø  It helps in calculating the average rating of the employees and generates consolidated ranks.
Ø  Helps in generating different reports within no time
Module Description   
In this totally there are four modules, namely
v  Admin Module
v  Appraise Module
v  Appraiser Module
v  Reviewer Module
Admin Module:
This module provides interface to administrator to manage (add /delete / edit) the employees and view the list of currently available employees. It allows admin to create logins for different employees and assign different roles while creation. It allows the administrator to create, delete and view the projects. It provides a facility to store the any report information excel sheet. It allows in generating consolidated ranks for the employees. It allows to view already generated ranks. It allows the administrator to change his for enhanced security in future.
 Appraisee:
This module treats every employee as an appraisee and allows them to submits appraisals to his manager which contains task details like Task ID, Task Desc, Task Status, Weightage of the task, self rating for the all the task he has done with in this half-yearly period. He can view the appraisals what he has submitted. He can view the rating given by the appraiser for the task in his appraisals.
If he satisfies with the ratings then he can confirm so that average rating of his employee will be calculated based no of tasks in his appraisal, weightage of the tasks and their evaluated ratings. If he is not satisfied then he can send a request to the reviewer to make him ask the appraiser to review his appraisal again. 
Appraiser:
Appraiser is nothing but Appraisee’s reporting manager. Main function is to evaluate appraisal and rate appraisee’s performance. He can evaluate the rating given by the appraisee and he can give the consolidate rank to the appraisee. After that, he can submit it to the reviewer. He can view the reviewers requests forwarded from reviewers and re-rate the appropriate employee appraisal. He can view reports like My Projects, View CR, print appraisal and viewMyCRank.
Ø  Rating Evaluation Module
Ø  Consolidated Rank Generation Module
Ø  Reviewer request module
Reviewer:
Reviewer is nothing but Appraiser’s reporting manager to review the appraisal. He can view the review requests from different appraisees and forward those requests to appraisers. He can collect the report from the appraiser’s based on that report he can give the rating to the employee. He can view reports like MyProjects, View CR, Print appraisal and view MyCRank.
Ø  Appraisee request
Ø  Appraiser contacts module
Ø  Reports Module
HARDWARE SPECIFICATION
The following are the minimal hardware requirements to execute this project
A Personal Computer
Pentium Processor
256 MB RAM
80GB Hard Disc
SOFTWARE SPECIFICATION
Operating System: Windows 2000/XP
The system will be built on windows compatible environment. The application will be web based using Java technology
Web Server: 
Apache Tomcat Web Server to serve as Servile\JSP engine. The system requires Apache Tomcat Web Server
Server side Application Software:  Java Server Pages (JSP)
Client Side Application Software: Java Script, HTML
Data Base:  My SQL 5.0
The system requires My SQL as a database, however the system will be JDBC complaint to work on any standard database.
Client Browsers:
Internet Explorer 6.0 or Netscape Navigator 4.7
Java Software : Jdk1.5.0

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