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Sunday, 25 February 2018

ATTENDENCE MANAGEMENT SYSTEM

INTRODUCTION OF STUDENT ATTENDANCE MANAGEMENT SYSTEM

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This system is named as Student Attendance management system. This system is made to keep the records about the attendance of the students and the effects that are made by the attendance on the students’ courses.
The admin can manage all the accounts and the registered users like teachers and students can only manage their own accounts. Teachers can mark the attendance of the students and can also rectify it if it is needed and can also see the students that have the less attendance than the required one.
Teachers can see the courses they are teaching to the students and the sections they are taking. On the attendance management system teachers can also send the messages to the sections like when they will be on leave and when will the makeup for the same will be taken.
Teachers can also see the students that have not paid the fees and the students that have not paid the fees can be detained by the teacher for not paying the fees on time.
Similarly, the students have many modules like checking the messages uploaded by their teacher, their result, their test marks, their attendance, their fee status etc.
The difference here is that students can only see this data and cannot make any changes to the data that is shown. This attendance management system can be implemented into N number of schools and colleges without any problem.
This system works on very minimum requirements and in the testing, it is found that this attendance management system does not have any errors till now and works perfectly.

MODULES OF STUDENT ATTENDANCE MANAGEMENT SYSTEM

Our system has only one main interface that is for the receptionist. Along with these, we have other interfaces which can be discussed as below:

LOGIN:

After registration one can log in the system as the operator of the system on the behalf of user. The user will get only those privileges which are given to the user for which one has registered.
For example, if a user has registered as a student then the user only has the privileges to view the data and cannot make any changes to the data that is shown.

USER:

The user can be anyone either a student or a teacher. If the user is a teacher than the interface that is shown is different from the one that is shown to the students. Like teachers can mark attendance and can also rectify it but students can only view attendance.
Teachers can detain a student if the fees are not paid on time but students can only view the detailed message and reason. Teachers can upload the result of the students but students cannot upload their result.
Teachers can choose the sections they want to teach but students sections can only be selected by teachers based on their result.

TAKING ATTENDANCE:

This module is only present in the teachers’ interface but not in the students’ interface. Teachers can mark attendance by selecting the section they want to take attendance for.
Teachers can also rectify the attendance of a student if it is marked incorrect by chance of any student. Students can only view their attendance if they are not detained for any reason. The marked attendance can only be rectified within a week, after that it cannot be rectified.

FEE STATUS:

This module is present in both the interfaces but the options that are provided are different. In the student’s interface, there is an option to pay the fees and the two modes are given to pay the fees.
Either by online mode or by cash mode. Students can also see their fee status after paying their fees. In the teacher’s module, there is no option to pay a fee, they can only see the fee status of the students of their section.
One thing that teachers can do is that they can detain the students that have not paid their fees in the given time period. Admin cannot see any details they can only help the user in registration by verifying the user.

OTHER FEATURES:

There are other various features that are provided in this attendance management system like updating result and checking result by the students. Paying fees either by online mode or by the offline mode.

SYSTEM DESIGN OF STUDENT ATTENDANCE MANAGEMENT SYSTEM:

Now this prison management system is designed in such a way that it takes as fewer resources to work properly. It has its own sort of minimum requirements that we need to take care of :
The system needs a minimum of 2 GB of ram to run all the features smooth and sudden.
It needs a minimum 1.3 GHz processor to run smooth as less than that may create problems.
The system needs to be operated by some authorized person as wrong hands can make it irresponsible.
Rest is all up to the user’s usage will care for hardware
For security Antivirus is recommended.
The system is made properly and all the testing is done as per the requirements. So, the rest of the things depend on the user and no one can harm the data or the software if the proper care is done. All the attributes are working perfectly and if any error is found then it can be removed easily.

ER DIAGRAM OF STUDENT ATTENDANCE MANAGEMENT SYSTEM:

ER DIAGRAM OF STUDENTĀ ATTENDANCE MANAGEMENT SYSTEM:

ENTITY USER:

Every Users detail need to be stored in a proper manner with very needed attributed. As all the other tasks can be performed only if the user is authenticated. After the admin has registered and is verified by the admin then the user can perform all the tasks on it. Some of the features of the user are as follows:

PRIMARY KEY USER_ID:

The user id is system generated and unique, which can be referenced in any other entity.This mostly for recognizing it in the unique way anywhere in the program.

USER NAME:

User name is taken from the user and fed into this it is properly validated so that no mistake happens.

NUMBER:

The phone number is taken here to keep the member updated and for the confirmation of the event is also managed through this method.

EMAIL:

Email is taken to make member aware of new offers new events and for future references, it is also relevant.

ADDRESS:

Address of the user is required at the time the receptionist is registering itself on the system

PASSWORD:

The password is required to login into the system and the password must contain a special character, a numeric character, and an upper case letter. Password must contain at least six characters. One must keep the password difficult so that no one can get into your account and make any changes.

ENTITY ATTENDANCE:

Attendance is taken by the teacher by selecting the section list. After the attendance has been taken by the teacher then it can only be rectified within a week after a week it cannot be rectified. Students can only see their attendance and can calculate their attendance to become eligible for sitting in the exams.

SECTION NAME:

There is a list of sections shown in the teacher’s account and the sections are the ones which are taught by the teacher. After selecting the section teacher can mark the attendance.

ROLL NUMBER:

Roll number list is shown to the teacher and the present and absent students can be marked by the teacher. Two students in a section cannot have the same roll number.

ENTITY FEE STATUS:

This module is present in both the interfaces but the options that are provided are different. In the student’s interface, there is an option to pay the fees and the two modes are given to pay the fees.
Either by online mode or by cash mode. Students can also see their fee status after paying their fees. In the teacher’s module, there is no option to pay a fee, they can only see the fee status of the students of their section.
One thing that teachers can do is that they can detain the students that have not paid their fees in the given time period. Admin cannot see any details they can only help the user in registration by verifying the user.

MODES :

There are two modes given to the students to pay fees. One is online and the other is cash. In online mode, free pay slip can also be printed.

NUMBER:

The phone number is taken here to keep the member updated and for the confirmation of the event is also managed through this method.

ADDRESS:

Address of the user is required at the time the receptionist is registering itself on the system

ENTITY COURSES:

In the courses entity, there are the courses shown. In teachers’ module, it shows the courses taught by the teacher. In the student’s module there is an option to choose courses and after the students have chosen their courses then they can view the selected courses. Other attributes of entity guard are as follows:

NAME:

The user must know the names of the courses which he or she has chosen either to teach or to study. who are on duty in the same prison.Course number: course number is taken here to keep the member updated and for the confirmation of the event is also managed through this method.

COURSE NUMBER:

the course number is taken here to keep the member updated and for the confirmation of the event is also managed through this method.

NO OF STUDENTS:

In this, the number of students that have taken the same course can be seen.

USE CASE DESIGN OF STUDENT ATTENDANCE MANAGEMENT SYSTEM:


USE CASE DESIGN OF STUDENT ATTENDANCE MANAGEMENT SYSTEM:

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