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Tuesday, 6 February 2018

Hotel Administration & Management

Hotel Administration & Management

Abstract:
           An easy to operate user friendly, economically priced software that Committed to meet the all requirements to manage small, medium and big scale hotels. Hotel Management System is one of the leading software for complete management of your Hotel; it can manage the reception, restaurant, inventory and accounts excellently. The hotel management software provides all kinds of record keeping feature required in a hotel like day books, daily business book, Preparation of OFI and many more automatically.
The project has been planned to be having the view of distributed architecture, with centralized storage of the database. The application for the storage of the data has been planned. Using the constructs of MS-SQL Server and all the user interfaces have been designed using the ASP.Net technologies. The database connectivity is planned using the “SQL Connection” methodology. The standards of security and data protective mechanism have been given a big choice for proper usage. The application takes care of different modules and their associated reports, which are produced as per the applicable strategies and standards that are put forwarded by the administrative staff.
The entire project has been developed keeping in view of the distributed client server computing technology, in mind. The general users and the organizational administration have normalized the specification up to 3NF to eliminate all the anomalies that may arise due to the database transaction that are executed. The user interfaces are browser specific to give distributed accessibility for the overall system. The internal database has been selected as MS-SQL server. The basic constructs of table spaces, clusters and indexes have been exploited to provide higher consistency and reliability for the data storage. The MS-SQL server was a choice as it provides the constructs of high-level reliability and security. The total front end was dominated using the ASP.Net technologies. At all proper levels high care was taken to check that the system manages the data consistency with proper business rules or validations. The database connectivity was planned using the latest “SQL Connection” technology provided by Microsoft Corporation. The authentication and authorization was crosschecked at all the relevant stages. The user level accessibility has been restricted into two zones namely the administrative zone and the normal user zone.
INTRODUCTION TO PROJECT

This project is aimed to developing an Online Hotel Management. This is an easy to operate user friendly, economically priced software that Committed to meet the all requirements to manage small, medium and big scale hotels. Hotel Management Network is one of the leading software for complete management of your Hotel; it can manage the reception, restaurant, inventory and accounts excellently. The hotel management software provides all kinds of record keeping feature required in a hotel like daybooks, daily business book, Preparation of OFI and many more automatically.
PURPOSE OF THE PROJECT
The project has been planned to be having the view of distributed architecture, with centralized storage of the database. The application for the storage of the data has been planned. Using the constructs of MS-SQL Server and all the user interfaces have been designed using the ASP.Net technologies. The database connectivity is planned using the “SQL Connection” methodology. The standards of security and data protective mechanism have been given a big choice for proper usage. The application takes care of different modules and their associated reports, which are produced as per the applicable strategies and standards that are put forwarded by the administrative staff.
PROBLEM IN EXISTING SYSTEM
  • Cannot Upload and Download the latest updates.
  • No use of Web Services and Remoting.
  • Risk of mismanagement and of data when the project is under development.
  • Less Security.
  • No proper coordination between different Applications and Users.
  • Fewer Users - Friendly.
SOLUTION OF THESE PROBLEMS
The development of the new system contains the following activities, which try to automate the entire process keeping in view of the database integration approach.
1.   User friendliness is provided in the application with various controls.
2.   The system makes the overall project management much easier and flexible.
3.   Readily upload the latest updates, allows user to download the alerts by clicking the URL.
4.   There is no risk of data mismanagement at any level while the project development is under process.
5.   It provides high level of security with different level of authentication.
NUMBER OF MODULES
The system after careful analysis has been identified to be presented with the following modules:
Modules of the Project
1.   Hotel Master
2.   Account Master
3.   Inventory Master
Hotel Master
The hotel management software provides you all kinds of masters that are in customizing mode so that your can add the things as per requirement like -
·         You can decide masters for your hotel. The software gives masters for details of types of rooms, types of items in your hotel.
·         The software holds the details of your hotel employees.
·         Check IN OUT for the visitors.
·         Cash receipt management.
·         Credit card management.
·         Preparing the telephone bill.
·         Preparing the laundry bill.
·         Making the room folio.
·         Setting the automatic alarm of particular room.
·         Complete and errorless reservation system.
·         Daily business report.
·         Occupancy at given time.
·         Local call report.
·         STD call report.
·         Laundry report.
·         Cash record.
·         Food cost report.
·         Staying guest credit report.
·         Credit card report.
Account Master
·         The hotel management software includes all principal heads of commercial field.
·         We can also customize the heads per requirement.
·         Unlimited accounts may be maintained through various heads.
·         All necessary information of particular account is also kept.
·         Ledger list.
·         Ledger books with daily/summary options.
·         Trial balance with closing balance and detailed options.
·         Balance Sheets, quick view of current assets and liabilities.
·         Reports of every head can also be generated on the closing and detailed based.
Inventory Master
Hotel management software also provide facility to maintain complete inventory like:
·         Sale/ purchase data entry.
·         Sale /purchase return.
·         Stock report.
·         Sale/purchase book.
·         Stock ledger.
·         Sale/purchase return book.
·         Appointments list to inform you about your appointments.
·         Address dairy that holds the address and additional information of a particular person.
·         Dairy notes which records any note for a particular day.
·         Memoranda, keeps personal information.
·         Emergency list.
HARDWARE SPEDIFICATIONS
HARDWARE REQUIREMENTS:
  • PIV 2.8 GHz Processor and Above
  • RAM 512MB and Above
  • HDD 20 GB Hard Disk Space and Above
SOFTWARE REQUIREMENTS:               
  • WINDOWS OS (XP / 2000 / 200 Server / 2003 Server)
  • Visual Studio .Net 2005 Enterprise Edition
  • Internet Information Server 5.0 (IIS)
  • Visual Studio .Net Framework (Minimal for Deployment)                          
  • SQL Server 2000 Enterprise Edition

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