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Wednesday, 14 February 2018

Enterprise Organization Portal


Enterprise Organization Portal

Abstract
System with adaptability to any organization to monitor the work done by people with respect to time and also assigning work Captures daily work done by employees Provides communication module. Summary reports on work done by employees. Attendance report based on the entered work details. Online work log entry and work assignment. Online leave application and sanctioning. Address book to store the contact numbers and personal information Scheduler to keep mark notes on a particular day. Feedback which ensures the management to look up the comments By the employ Uploading and downloading facility Information about all the existing branches of the organization. The newsletters regarding the day to day affairs of the organization. The proposed Enterprise Organization System consists of a login screen from which the users and administrator could logon in to the system. In this System, the users are given different roles. Each role is associated with some services. The various roles are teaching faculty, programmers, lab assistants, testers, System analysts, incharge of sub centers, accountant, counselor etc. Admin is the head of all branches and is responsible for user management and the database administration.  
The Enterprise Organization System process starts with the creation of users and mapping their roles from the administrator login. The system will maintain the check-in time and checkout time daily and will allow the users to enter their work log daily and has a provision to enter the yesterdays work log details also(exemption given to  enter backlogs of previous day).
The attendance report will be generated based upon the work log entered and the holidays list that was given and based upon a constraint that the first 15 leaves or absence will be considered as leaves only. Exceeding of that 15 will be treated as absent and the salary will be deducted based upon that.
Reports to view the work done by the users day wise, weekly, month wise based on the work log entered by the users facilitated. Messaging facility is also there through which users can interact with other users. Notice board facility is also provided in order to put some files to download the contents like ppts, salary statements. Address book facility to add the contact details of the friends of the user. Scheduler to keep track notes on a particular day schedule. Meetings, feedback details can also be added
Existing System
Present system is manual. The Project Metrics has to enter all the details of project, documents, and tasks. It also maintenance the team information and also efforts estimation. For this purpose the organization maintain the size of the document, source code and update the information about team member’s details   manually. Which is much of time consuming process and more importantly it is error prone. Limitations Of the Manual system
  1. It is time consuming
  2. It leads to error prone results
  3. It consumes lot of manpower to better results
  4. It lacks of data security
  5. Retrieval of data takes lot of time
  6. Percentage of accuracy is less
  7. Reports take time to produce
Hence Computerization of the existing system is proposed. The new system completely removes all manual burdens and provide efficient on the entry system.
2.  Proposed system
  Objectives Of the Proposed System
  1. To generate the quick reports
  2. To make accuracy and efficient calculations
  3. To provide proper information briefly
  4. To provide data security
  5. To provide huge maintenance of records
  6. Flexibility of transactions can be completed in time
After understanding the existing system and understanding the need for developing a new system different people involved in the related activities have been consulted. The data needed for the study has been collected from company records.
The computerization of this system would avoid the wrong interpretation and bad calculation of data .The system help the user to see any documents, source code, tasks, activities, team information with details at the click of a button. The record data is maintained and backed up such a way that data is not loss. The speed of the system could also increased.
  The entire system is divided into 2 major modules
  • Admin
  • Employee
Admin:
 This module focuses on the basic employee. Each employee is given a user id and password, which identifies him uniquely. The employee is given a login form wherein he enters the login details user id and password.  The system on employee logging will automatically mark him present and update his attendance accordingly. As he is a basic employee the system shows his form with his/her select options. The options given to a basic employee are
  • Change Password
  • Change Skill set
  • Create employee
  • Update employee details
  • Delete employee
  • Create Department
  • Set working days and holidays
  • Logout
Whenever a user wants to change his / her password he can select the change password option. The system displays the form, which asks him for his old password and new password. The system then compares the old password with the existing password in the database and if they match then the password is set to the new password in the database. The employee id for retrieving the details from the database is brought through the session, which is maintained using cookies in the form. This removes the burden on user in typing user id again and also maintains security by not allowing one user to change password of other accidentally
Employee:
 This module focuses on the basic employee. Each employee is given a user id and password, which identifies him uniquely. The employee is given a login form wherein he enters the login details user id and password.  The system on employee logging will automatically mark him present and update his attendance accordingly. As he is a basic employee the system shows his form with his/her select options. The options given to a basic employee are
  • Change Password
  • Change Skill set
  • Logout
Whenever a user wants to change his / her password he can select the change password option. The system displays the form, which asks him for his old password and new password. The system then compares the old password with the existing password in the database and if they match then the password is set to the new password in the database. The employee id for retrieving the details from the database is brought through the session, which is maintained using cookies in the form. This removes the burden on user in typing user id again and also maintains security by not allowing one user to change password of other accidentally.
Whenever the user has acquired any new skills he can update his skill set by going to the change skill set option. As is the case with change password procedure the user is given his current skill set and an additional box to enter his new skill set. On submission the system updates the skill set of the employee accordingly.
At the end the user is able to log out from the system using the logout option.
H/W AND S/W  SPECIFICATION
SOFTWARE CONFIGURATION
OPERATING PLATFORM  :           WINDOWS 2000/NT/XP
RDBMS                                  :           SQLSERVER 2000
SOFTWARE                          :           VS.NET 2003
FRONT END TOOL              :           ASP.NET
HARDWARE CONFIGURATION
RAM                                       :           128MB
HARD DISK                          :           MINIMUM 20 GB

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